2025-2026 PR Guidelines: E-Book for All Academic Titles
Guidelines for Preparing the Thematic Program Review Dossier
for the period ending September 30, 2025
The E-Book for the new review cycle of 2025-2026 (for the period ending September 30, 2025) is under revision.
PR Dossier
Full PR Dossier Examples
The program review dossiers linked below were identified as being examples of well-written program summary narratives from various academic titles, ranks, and steps. Academics agreed to share their dossiers.
The Academic Assembly Personnel Committee believes the dossiers provide good examples of impact statements, balanced programs, and linkages to behavior and condition changes; however, there may be inaccuracies categorizing efforts in the Supporting Documentation section, or other minor problems, and recommends academics review the Guidelines for Preparing the Thematic Program Review Dossier (eBook).
Newer dossier examples (2021 to present).
| Title / Rank / Step | Action Type to Rank/Step | Period of Review | Discipline/Program Area |
| Academic Coordinator | |||
Academic Coordinator / III / IV | Merit to Step V | Oct 1, 2021 - Sept 30, 2024 | Informatics and GIS (IGIS) & Climate Change Strengths: AA and DEI section for an academic with largely internal clientele, science-based professional competence. |
| Academic Coordinator / II / VII | Merit to Step VIII | Oct 1, 2022 - Sept 30, 2024 | Nutrition & Healthy Lifestyles Strengths: Structure, clarify, outcomes and impacts, evaluation work/activities |
| Academic Coordinator / II / I | Merit (18-mo Rule) to Step II | Jan 3, 2023 - Sept 30, 2024 | Diversified Farming & Food Systems & Community & Economic Development Strengths: good structure, introduction, clarification how program is built in response to funded project obligations . |
| Academic Coordinator / II / IV | Merit to Step V | Oct 1, 2021 - Sept 30, 2023 | GIS & Remote Sensing |
| Academic Coordinator / III / V | Merit to AC-III, Step 6 | Oct 1, 2019 - Sept 30, 2022 | Statewide IPM |
| CE Advisors | |||
| CE Specialist / Associate / III | Merit to Step IV | Oct 1, 2022 - Sep 30, 2024 | Climate Change & Diversified Farming & Food Systems |
| CE Advisor / Full Title / VI | Merit to Step VII | Oct 1, 2021 - Sep 30, 2024 | Forestry, Rangeland, Wildlife & Fish Strengths: fully balanced and impactful program at a senior level, summary statement, balance of academic and administrative achievements. |
| CE Advisor / Full Title / IV | Merit to Step V | Oct 1, 2021 - Sept 30, 2024 | Agronomy & Vegetable Crops & IPM Strengths: project summary table, documentation of extension and research activities, recognition of statewide/national leadership in the field, use of active hyperlinks in narrative |
| CE Advisor / Assistant / IV | Merit (18-mo rule) to Step V | Jan 1, 2023 - Sep 30, 2024 | Agronomy & Vegetable Crops & Viticulture & Orchard Systems Strengths: well-written, example first dossier and 18-month option, specific theme related to needs assessment and good description thereof. |
| CE Advisor / Assistant / III | Merit (13/24-option) to Asst 4 / term 2 | Jan 13, 2022 - Sept 30, 2023 | Viticulture & Orchard Systems |
| CE Advisor / Assistant / III | Merit to Asst IV / Indefinite | June 1, 2018 - Sept 30, 2023 | Youth Development |
| CE Advisor / Assistant / IV | Promotion to Associate / I + Indefinite | Oct 2, 2017 - Sept 30, 2023 | Animal Agriculture |
| CE Advisor / Assistant / V | Promotion, Assistant V to Associate II, Tree Crops/Nuts | Jan 3, 2017 - Sept 30, 2021 | Tree Crops/Nut |
| CE Advisor / Associate / III | Promotion, Associate III to Full Title I, IPM | Oct 1, 2017 - Sept 30, 2021 | IPM |
| CE Advisor / Full Title / II | Merit to Full Title / III | Oct 1, 2020 - Sept 30, 2023 | IPM |
| CE Advisor / Full Title / V | Career Review, Step V to VI (example 2) | Oct 1, 2010 - Sept 30, 2021 | Forestry/Wildlife |
| CE Advisor / Full Title / V | Career Review, Step V to VI (example 2) | Oct 1, 2012 - Sept 30, 2023 | Agronomy & Vegetable Crops / IPM |
| CE Advisor / Full Title / VIII | Merit to Full Title / IX | Oct 1, 2020 - Sept 30, 2023 | Diversified Farming / Food Systems |
| CE Advisor / Assistant / IV | Accel Promo via skip a step to AssoII | July 5, 2017 - Sept 30, 2022 | Agronomy/Farming |
| CE Advisor / Assistant / IV | Promo(accel.in.time) to Associate / I | Oct 26, 2015 - Sept 30, 2022 | Agronomy & Nutrient Management / IPM |
Older dossiers: Please note that formatting, content, and length requirements differed in previous dossiers from current e-Book guidance.
| Title / Rank / Step | Action Type to Rank/Step | Period of Review | Discipline/Program Area |
| Academic Administrator / VII | Merit | Oct 1, 2017 - Sept 30, 2019 | IPM |
| Academic Coordinator / II / VII | Merit | 4-H | |
| Academic Coordinator / III | Merit (Program Summary Narrative only) | Nutrition/NPI | |
| CE Advisor / Assistant / II | Merit, Step II to III utilizing 13/24 option | Jan 2, 2019 - Sept 30, 2020 | NFCS |
| CE Advisor / Assistant / II | Merit Step II to III | May 15, 2017 - Sept 30, 2019 | Forestry-NR |
| CE Advisor / Associate / III | Promotion, Associate Step III to Full Title Step I, with Indefinite Review | Oct 1, 2017 - Sept 30, 2020 | 4-H |
| CE Advisor / Full Title / VII | Associate Step VII to Full Title Step VIII | Oct 1, 2017 - Sept 30, 2020 | Irrigation & Water Resources |